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Dear Visitor!

We request you to read this Information very carefully. Should you have any questions or comments concerning this data processing information or the management of personal data or concerning the interpretation of the legal regulations and the rules, please contact our Data Protection Officer.

Under the provisions of the General Data Protection Regulation (hereinafter GDPR) on the protection of natural persons regarding the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, and of Act CXII. of 2011. on the Right of Informational Self-Determination and Freedom of Information (hereinafter: Info tv.) we herewith advise you about the management of personal data and the following guarantees will be applied when processing personal data.

1.     DATA CONTROLLER

Name

ITBN CONF-EXPO (Cipóren Kft.)

Address

1137 Budapest, Pozsonyi út 16. (Édesmindegy Desszertbár)

Contact details

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Website: www.ITBN.hu

2.     SCOPE OF THE PROCESSED PERSONAL DATA (ONLINE REGISTRATION)

based on freely given data service by the data subject:

Collected personal data

Purpose of data processing

Lawful basis for processing

Retention period

Personal information provided for registration
Name, company name, position, job classification, email address and phone number

Participation in the event and related ancillary services (contact)

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until withdrawing the consent

Name, company name, position, job classification, email address, phone number

Organization of Match Meetings

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until withdrawing the consent

Name, company name, position, job classification, email address, phone number

Cleaning and correcting of registration data;

Provide uniform appearance, Creating a traceable, clean database

According to Article 6 (1) (f) of GDPR

legitimate interest

1 year

Name, company name, position, email address

Reference-based application handling,

Providing access to the event

According to Article 6 (1) (f) of GDPR

legitimate interest

1 year


3.     SCOPE OF THE PROCESSED PERSONAL DATA (PATHABLE)

ITBN supports the Pathable event organizer, community platform to support the 2018 event, which is provided free of charge to any person registered for the event. On this new platform it is possible to interact with other participants in a novel way organize meetings with other registrants, to create a unique program.

When using Pathable, only that personal data will be used, which are necessary to participate in the ITBN event.

Collected personal data

Purpose of data processing

Lawful basis for processing

Retention period

Name, company name, position, job classification, email address, phone number

Providing the Pathable Service

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until the end of the event

Name, email address

 

Creating and providing a questionnaire related to the organization of the event (evaluation of presentations and events, voluntary upload of information related to the professional and interest of the participant)

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until withdrawing the consent

Registered data is stored in the Amazon (AWS) Virginia (primary data processing point) data center and in the Oregon (backup) data center. Pathable has established its own regulatory, procedural GDPR compliance. ITBN Data Protection Officer requested, read, evaluate and approve the Privacy Policy of the Pathable and investigated whether Pathable complied with GDPR. For the transmission of data, see Section 10.1.

4.     SCOPE OF THE PROCESSED PERSONAL DATA (ITBN EVENT)

based on freely given data supply by the data subject participation in the event:

Collected personal data

Purpose of data processing

Lawful basis for processing

Retention period

Image, voice1

Electronic observation system, camera system operation for property protection purposes

According to Article 6 (1) (f) of GDPR

legitimate interest

72h

Image, voice2

Production of multimedia content for the promotion of the event, measurement of attendance for statistical purposes

According to Article 6 (1) (f) of GDPR and Ptk. 2:48. § (2)

legitimate interest

3 years

Personal image, voice3

Producing multimedia content for the event

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until withdrawing the consent

Registration code, direction of movement

Presentations, exhibition attendance measurement, Identify visitors, check for appearance at the event (QR)

According to Article 6 (1) (f) of GDPR

legitimate interest

Anonymously, for an unlimited time

Name, company name, position, email address and phone number

Publish vCards available with the QR code on Badges

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until the end of the event

Name, company name, QR code

Creating the document of Visiting privilege

Identify visitors

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until the end of the event

1 Please note that the operation of the cameras for security purposes falls under the supervision of Groupama Arena, which is the venue for the event.

2 During the event, photos and videos will be recorded on the participants (including with sound) which are intended to produce appropriate multimedia content (werk films / videos / promotional material) from the event. These cameras and cameraman recordings are under the supervision of ITBN. Recordings can be made public on social media, in the press, and in other media. Without the data subject freely given consent the organization does not make explicit photo or video about participate (personal image), however, participants of the event may appear on the recordings as appropriate. The organization places pictograms to inform about recordings. If the visitor does not wish to be included in the recordings, he or she may request information from the organizers of the event on the viewing angle of the cameras or may object to the recording or publication of the recording or request the deletion of the recording made on it.

3 In the case of recording a personal image and / or voice, we will ask the consent of the data subjects, which you can do with behavior during the event, such as when you enter an area where recording is in progress or you make an interview, or you declare. In case of use or disclosure these videos or pictures, we will ask for your written consent during the event.

5.     SCOPE OF THE PROCESSED PERSONAL DATA (NEWSLETTER)

based on freely given data supply by the data subject:

Collected personal data

Purpose of data processing

Lawful basis for processing

Retention period

Personal data provided during the newsletter subscription

Name, e-mail

To provide further, related, email information and ongoing news updates.

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until withdrawing the consent

* You may cancel your subscription by e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.  or by clicking on the link in the newsletter

6.     SCOPE OF THE PROCESSED PERSONAL DATA (COOKIE)

Please note that more information about the cookie is available in the Privacy Statement.

Cookie type

Purpose

Lawful basis

Retention period

Workflow cookie

Ensure the proper functioning of the website

According to 13/A. § (3) of 2001. CVIII. law (Elkertv.)

Until the end of the website visit

Google Analytics*

Collect information about using this site for later development.

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

6 months

* For more information, visit the https://policies.google.com/technologies/types web site.

In most cases, cookies are enabled by default in all browsers, which can be changed in your browser settings. For more information, visit your browser's support site.

Please be aware that blocking or deleting cookies may result in inappropriate functioning or appearance of the website. For more information about Cookies, please read our Privacy Statement.

7.     SCOPE OF THE PROCESSED PERSONAL DATA (VIP EVENT)

Sponsors of the event have the opportunity to buy a VIP participation quota under the Support Contract as part of the purchased package. This will allow you to register freely chosen business partners (equal to the number of quotas) for the event. In the course of registration, the sponsors must always obtain the necessary consent to the personal data provided by our sponsors during VIP registration.

Collected personal data

Purpose of data processing

Lawful basis for processing

Retention period

Personal information provided for registration
Name, company name, position, job classification, email address and phone number

Participation in the event and related ancillary services (contact)

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until withdrawing the consent

Image, voice1

Electronic observation system, camera system operation for property protection purposes

According to Article 6 (1) (f) of GDPR

legitimate interest

72h

Personal image, voice3

Producing multimedia content for the event

According to 5. § (1) (a) of the Info tv., and Article 6 (1) (a) of the GDPR

data subject's consent

Until withdrawing the consent


8.     NOTIFICATION OF A PERSONAL DATA BREACH

Privacy incidents can be reported at: This email address is being protected from spambots. You need JavaScript enabled to view it.

9.     DATA SHARED WITH

The information is handled and processed by the ITBN event organizers. Please note that the processing of your data is done in electronic form through online databases.

10.  AUTOMATED DECISION MAKING AND PROFILING

To subscribe or unsubscribe from the newsletter, we use Mailchimp Service provider, which system automatically handles incoming requests, in which case the service provider (Mailchimp) is in the data processor role (see: Data Transfer)

Please note that we are tracking your movements at this event (which presentations participated) this will greatly assist the organizers in organizing the next conference, in assessing the popularity of the performances, these data are processed and stored in anonymized, no connection with data subject’s.

During the registration of the HUB, we place it manually according to the information you provide, according to your interests. Groups can be omitted or joined to other group or groups.

11.  DATA TRANSFER

We also inform you that we are working together with subcontractors and partners to fully serve our services, so the following organizations can participate in the processing of your data.

Data Processor

Purpose of data processing

Transferred personal data

Siteground

www.siteground.com

Website background service:

Name, company name, position, email address and phone number

Bo Event - Special Events & MICE

www.boevent.hu

Event organization.

Name, company name, position, email address

Magyar Telekom Nyrt.

www.telekom.hu

Transaction and promotional Text message sending.

Phone number

Pannónia Nyomda

www.pannonianyomda.hu

Production of printing materials.

Name, company name, position, email address

RENT IT Kft.

www.rentit.hu

Renting IT equipment, device.

Name, company name, position, email address

Max & Future Kft.

www.max.hu

VIP registration technical background service.

Name, company name, position, email address and phone number

Budapest Hitel- és Fejlesztési Bank Zártkörűen Működő Rt.

https://www.budapestbank.hu/

Purchasing meal voucher

The transaction in Pathable is performed via the secure paying platforn of Budapest Bank.

Typeform

https://www.typeform.com/

Professional quality assurance

Name, email address


  • DATA TRANSFER TO THIRD COUNTRY

Data Processor

Purpose of data processing

Transferred personal data

Safeguard

The Rocket Science Group, LLC (Mailchimp)

mailchimp.com

Newsletter technical background service.

Name, email address

Privacy Shield

Pathable

www.pathable.com

Event Apps for Meetings & Conferences.

Name, company name, position, email address and phone number

Privacy Shield and corporate policy about GDPR compliance, consultation via e-mail

Zoho Corporation Pvt. Ltd.

www.zoho.eu

E-mail, storage and CRM services.

Name, company name, position, email address and phone number

Privacy Shield


12.  INTEGRITY AND CONFIDENTIALITY

Please be informed that we process your personal data confidentially, we do not disclose them to any third party without informing you or obtaining your prior consent, or without a legal authorization. To meet data security requirements our Company –with proper organizational and technical measures- ensures fair and transparent data management, takes care of the protection and security of your personal data, particularly against unauthorized access and handling, alteration, transfer, public disclosure, destruction and incidental destruction (loss) and injuries (damages).

13.  YOUR RIGHTS AS A DATA SUBJECT

You may request information at any time about your personal data we control and may request to correct, refine, delete or limit any of your data and to exercise any of the rights allowed by law.

1. Right to request information

The data subject may request information (via the contact details above, in a written form) about

- what personal data,

- on what legal reason,

- for what purpose,

- from what source,

- for how long is controlled,

- to who, when, on what legal basis the organization granted access of forwarded what personal information of the data subject.

2. Right to rectification

The data subject may request in a written form to modify any of his or her data (for example the email address might be changed at any time). The organization will fulfill the request in less than a month and will inform the data subject about the change via email.

3. Right to erasure

The data subject may request in a written form to erase any and/or all of his or her data.

The request must be refused if the organization must store the data to comply with the law. If there is no legal obligation to store the data, the organization will fulfill the request in less than a month and will inform the data subject about the change via email.

4. Right to restriction of processing

The data subject may request in a written form to restrict the processing of his or her data (by unambiguously indicating the limited nature of processing and by providing separate handling for such data). The limitation ends when the reasons indicated by the data subject makes the storage necessary.

5. Right to object

The data subject may object at any time in a written form to stop processing his or her data in case the organization would use or forward the personal data for surveying or research purposes.

6. Complaints and remedies

In relation to data processing you can also ask for a legal remedy, making a complaint to the person responsible for data protection (under GDPR: Data Protection Officer) or to the Supervising Authority, if in your judgement the processing of your personal data violates the legal regulations of data protection, and, finally, you can also go to court.

Data Protection Officer:

Name: Turul Balogh

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Address: H-1137 Budapest, Pozsonyi út 16. (Édesmindegy Desszertbár)

Supervising Authority:

Hungarian National Authority for Data Protection and Freedom of Information

H-1125 Budapest, Szilágyi Erzsébet fasor 22/C.

Phone: +36 1 391 1400

Fax: +36 1 391 1410

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.